Erie VFW Post 3925
Hall Rental Contract
Hall Rental Contract
Hall Chairman:_________________________________
Phone :_________________________________
Hall Guard :_________________________________
Phone :_________________________________
Phone :_________________________________
Hall Guard :_________________________________
Phone :_________________________________
I (We), the undersigned, hereinafter called renter,
__________________________________________________________________________________________
(Name and/or organization)
agree to pay to the Erie VFW Post 3925, the sum of $______________________ as rental for the use of the VFW
Hall on the ___________________day of __________________, 200___________ and understand that rental
fee is to be paid one week before key to hall is received and is subject to the conditions hereinafter described:
1. I/We agree to vacate said hall no later than_________ on the night that it is used. It is further understood
that all foods and perishables are to be removed from the hall after its use by the above renter.
2. I/We agree to assume complete responsibility for all damages resulting from willful or careless destruction
of the property during rental period, and further agree to pay for any damages incurred.
3. I/We agree to protect and save Erie VFW Post 3925 from any claims for injuries to property or persons
resulting from accident, negligence or other happenings on the premises.
4. I/We agree that all food is served at the risk of the renter and that its guests and their welfare, health
and/or service are exclusively the responsibility of the renter.
5. I/We agree that the premises involved will be used only for legal and lawful purposes in compliance with all
statutes and ordinances affecting the use of this hall.
6. I/we agree to reimburse Erie VFW Post 3925 immediately for the replacement cost of all equipment damaged
while the renter is in possession of the premises.
7. I/We agree to protect and save Erie VFW Post 3925 from any claims for lost, stolen or damaged clothing
and/or personal effects.
8. I/We agree to protect and save Erie VFW Post 3925 from any claim resulting from automobile parking, entry
and exit to and from the premises. All cars are handled on lot at owners expense and risk, and any
persons so driving shall be exclusive servant of the owner.
9. I/We agree to protect and save Erie VFW Post 3925 from any claim resulting from consumption of alcoholic
beverages by minors either prior to or after entering Erie VFW Post 3925 property.
10. I /We agree to refrain from tacking or taping decorations to the walls or ceiling, and agree to remove any
adhesive materials from decorated surfaces, and to use only established wires or decorations if needed.
11. A security deposit will be assessed at the time the Erie VFW hall is rented and will be refunded by mail
within 10 (ten) days following the rental date, provided there are no damages, and the following guidelines
are adhered to:
a. The rental organization or individual must clean up inside and outside the hall. Papers, bottles and
cans must be picked up and all decorations removed. All equipment used must be washed/cleaned
and replaced in original order and garbage placed in container behind the hall. Failure to comply will
result in a $50 clean-up fee which will be deducted from the security deposit.
b. Upon vacating the rental hall, said renters are to turn off all faucets, shut off all lights and lock all
doors. The keys are to be returned to the hall rental chairman, or hall guard, no later than 3:00 p.m.
on the day following the rental date. Failure to comply will result in forfeiture of all prearranged
deposit monies.
12. One (1) Hall Guard will be furnished by VFW Post 3925, to assist with renter's needs.
13. The following applies to hall rental cancellations:
a. Cancellation of hall reservations less than sixty (60) days prior to rental date will result in a loss of 1/2
of the contracted amount.
____________________________
(Renter's Signature)
b. Cancellation of hall rental reservations less than thirty (30) days prior to rental date will result in a loss
of the total contracted amount.
____________________________
(Renter's Signature)
In agreement thereof this ______________day of _________________, 200__ for the sum of $ ______________
as the security deposit, and the sum of $ _______________ as the hall rental fee.
_____________________________________
(Erie VFW Post 3925 Representative)
_________________________________________________ _________________________________________
(Renter's Signature) (Renter's name: Please print)
Address: ________________________________________
________________________________________
Phone No. _______________________________________
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__________________________________________________________________________________________
(Name and/or organization)
agree to pay to the Erie VFW Post 3925, the sum of $______________________ as rental for the use of the VFW
Hall on the ___________________day of __________________, 200___________ and understand that rental
fee is to be paid one week before key to hall is received and is subject to the conditions hereinafter described:
1. I/We agree to vacate said hall no later than_________ on the night that it is used. It is further understood
that all foods and perishables are to be removed from the hall after its use by the above renter.
2. I/We agree to assume complete responsibility for all damages resulting from willful or careless destruction
of the property during rental period, and further agree to pay for any damages incurred.
3. I/We agree to protect and save Erie VFW Post 3925 from any claims for injuries to property or persons
resulting from accident, negligence or other happenings on the premises.
4. I/We agree that all food is served at the risk of the renter and that its guests and their welfare, health
and/or service are exclusively the responsibility of the renter.
5. I/We agree that the premises involved will be used only for legal and lawful purposes in compliance with all
statutes and ordinances affecting the use of this hall.
6. I/we agree to reimburse Erie VFW Post 3925 immediately for the replacement cost of all equipment damaged
while the renter is in possession of the premises.
7. I/We agree to protect and save Erie VFW Post 3925 from any claims for lost, stolen or damaged clothing
and/or personal effects.
8. I/We agree to protect and save Erie VFW Post 3925 from any claim resulting from automobile parking, entry
and exit to and from the premises. All cars are handled on lot at owners expense and risk, and any
persons so driving shall be exclusive servant of the owner.
9. I/We agree to protect and save Erie VFW Post 3925 from any claim resulting from consumption of alcoholic
beverages by minors either prior to or after entering Erie VFW Post 3925 property.
10. I /We agree to refrain from tacking or taping decorations to the walls or ceiling, and agree to remove any
adhesive materials from decorated surfaces, and to use only established wires or decorations if needed.
11. A security deposit will be assessed at the time the Erie VFW hall is rented and will be refunded by mail
within 10 (ten) days following the rental date, provided there are no damages, and the following guidelines
are adhered to:
a. The rental organization or individual must clean up inside and outside the hall. Papers, bottles and
cans must be picked up and all decorations removed. All equipment used must be washed/cleaned
and replaced in original order and garbage placed in container behind the hall. Failure to comply will
result in a $50 clean-up fee which will be deducted from the security deposit.
b. Upon vacating the rental hall, said renters are to turn off all faucets, shut off all lights and lock all
doors. The keys are to be returned to the hall rental chairman, or hall guard, no later than 3:00 p.m.
on the day following the rental date. Failure to comply will result in forfeiture of all prearranged
deposit monies.
12. One (1) Hall Guard will be furnished by VFW Post 3925, to assist with renter's needs.
13. The following applies to hall rental cancellations:
a. Cancellation of hall reservations less than sixty (60) days prior to rental date will result in a loss of 1/2
of the contracted amount.
____________________________
(Renter's Signature)
b. Cancellation of hall rental reservations less than thirty (30) days prior to rental date will result in a loss
of the total contracted amount.
____________________________
(Renter's Signature)
In agreement thereof this ______________day of _________________, 200__ for the sum of $ ______________
as the security deposit, and the sum of $ _______________ as the hall rental fee.
_____________________________________
(Erie VFW Post 3925 Representative)
_________________________________________________ _________________________________________
(Renter's Signature) (Renter's name: Please print)
Address: ________________________________________
________________________________________
Phone No. _______________________________________
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